Saturday, November 27, 2010

Using outlook 2007 for workload management.

Outlook is not a project management or a task management tool, in principle it's an email program.



But because it have a lot of feature, can be easily used also for improve organization of work if emailing is your main way of working comunication.


First you have categorization possibility.

Suggestion: create 3 category for Importance and Urgency:








  • Important & Urgent
  • Important
  • Urgent
Suggestion: create 3 category for define environmental, for easily identify the context of the issue:









  • Work
  • Family
  • Yourself

Suggestion: create 1 category for identify the recurrent issue, something that you need to do or to pay attention ciclycally.

Second you have folder possibility.

Suggestion: create 3 folder related to time:

  • cycle
  • one shot long
  • immediate
  • Waiting a reply

In cycle folder put the main first email that has motivated you to think that was a cycle issue, for every issues of this type. Using the possibility to edit email, you can write in those emails, the update, istruction and so on.

~~~~~


To be continue

If you think is interesting i will continue to describe my idea and way of....

Let me know.

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